CO129-419 - Individuals - 1914 — Page 411

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• 3.0 .A .Jque

RE EL. THE GOVERNOR*$ TWO

HIS KINUTE DATÈN 6.3.14.

402

I have to reply as follows in answer to His Excellency'

question Is it not the fact that the clerk Mr. Julyan

is the person who in practice is responsible for the care

"of the correspondence?” Including Mr. Julyan, I have five

assistante in the Correspondence Office, the other four being

Chinese, 1 in grade III, 2 in grade IV and 1 in grade V.

The routine work of the office is performed by the rive

officers in question. I personally allot to each of the

five officers his particular duties, handing each a written

list of such. Mr. Julyan who has had about 19 years experi-

ence of the work knows it thoroughly, and he exercises a

supervision, under myself, over the work of the other clerks,

informing ne, as the responsible officer in charge, of delays

errors or other irregularities in the work. In Mr. Julyan's

absence, the same supervision, under myself, devolves on the

next senior officer, Mr. Chan Chi Shang. In such circumstances,

I give more personal attention to the work, since not only

is Mr. Chan (albeit a capable and conscientious officer) an

officer of less experience than Mr. Julyan, but the absentees

work has also on such occasions to be attended to. As far

as the regular routine work of the office is concerned and

subject to the foregoing explanatory qualification, His

Excellency's understanding of the working as set forth in

his minute is correct.

The arrangement is the one best calculated, in my opinion, to safeguard the work of the office against disloca-

tion or delay, through the absence of officers at any time.

His Excellency's other question is "What function does ur.

Wood perform as Superintendent of Correspondence?"

addition to being the officer responsible for the work and

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